Schedule a Zoom Meeting

Table of Contents

• Schedule From Your Google Calendar
• Schedule from Zoom.us
• Schedule from the Zoom Client

About Scheduling Zoom Meetings

When scheduling Zoom meetings, you have a few options. The following instructions are for one-time meetings. If you want to schedule a recurring meeting, select recurring and no fixed time. When you add a recurring meeting to your Google Calendar, it will default to today’s date/time and you will need to adjust the first date and recurrences in your Google Calendar. 

Note: meeting URLs expire at different times:

• The URL for single-event scheduled meetings expire 30 days after the event. 
• The URLs for recurring meetings with daily, weekly, or monthly recurrences expire after one year. 
• The URLs for recurring meetings with No Fixed Time won’t expire while your account is active.

Schedule From Your Google Calendar

Note: you must be signed into your Zoom Client to be able to use this option.

1. Create a calendar event on your Google Calendar.
2. Enter details:
   • Title
   • Date
   • Time/Duration
   • Guests
3. Click on "Add video conferencing" 
4. From the drop down, select Zoom Meeting
   • A Zoom Meeting ID will automatically generate.

Can't find this option? Learn how to add the Zoom Extension onto your browser.

Schedule from Zoom.us

1. Go to zoom.us
2. Sign in with your CSS email address
3. Select Meetings (left menu)
4. Select Schedule a meeting
5. Enter a unique topic
6. Enter the date/time/duration of the meeting or select a recurring meeting
7. Select a security option - passcode, waiting room, and/or require authentication to join
8. Review other options. Note: always leave audio as both
9. Click Save

Add Zoom Meeting to Google Calendar

1. Click on Add to Google Calendar while signed into your CSS Google account
2. Allow Zoom and Google Calendar to communicate
3. Make changes in your Google Calendar
4. Save and send

Schedule from the Zoom Client

1. Open the Zoom Client
2. Sign in with your CSS email address
3. Click on Meetings (top menu)
4. Click on plus sign
5. Enter a unique topic
6. Enter the date/time/duration of the meeting
7. Select a security option - passcode preferred in most situations
8. Select the Google Calendar option
9. Review advanced options
10. Save. Note: this will open your Google Calendar
11. Update changes in your Google Calendar